Wednesday, 12 Jun 2024
Technology

11 Best Evernote Tips and Tricks

Evernote has evolved from a simple note-taking app to become “the workspace for your life’s work.” In my years of using it, I’ve discovered several tips and tricks that have helped me streamline my workflow. Here, I share with you 11 of the best Evernote tips and tricks that you can start using today.

1. Using Syntax to Automatically Sort Emailed Notes

Evernote allows users to create notes by sending emails to a specific address. Each user is given a unique Evernote email address, which can be found in the “Account Info” section of the settings. To make it easier to access your Evernote email address, add it to your synchronized contacts or address book.

Most users are unaware that they can use syntax in the email subject to enhance their email-to-Evernote experience. By using syntax, you can modify the title of the created notes, sort them into specific notebooks, and add related tags. The basic format of the email syntax is: Title @Notebook #Tag1 #Tag2 #Tag3 #TagX.

Evernote 1 - Email Syntax

2. Different Ways to Use Web Clipper

Web Clipper is a browser extension/add-on available for Safari, Chrome, and Firefox that allows you to save web pages directly into Evernote. After installing it, saving web pages into notes is just a click away. Web Clipper offers different options for saving web content, such as saving the entire article, saving a simplified version, saving a full page, saving a bookmark, or saving a screenshot.

Evernote 2a - Web Clipper - Article
Evernote 2b - Highlight
Evernote 2c - Bookmark

3. Creating Note Links to Jump Between Notes

If you have multiple notes scattered throughout Evernote and need to quickly navigate between them, you can create note links. Note links allow you to jump directly to a specific note without having to search for it. To create a note link, simply search for the note you want to link to, right-click on it, and select “Copy Note Link.” Then, in a new note, write down the name of the note and use the “Add Link” option to insert the note link.

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Evernote 3b - Add Note Links

4. Using Syntax for More Effective Note Search

As your Evernote collection grows, it becomes challenging to find specific notes manually. Evernote’s search feature, combined with search syntax, allows you to narrow down your search results effectively. You can use search syntaxes to search for notes with specific keywords, tags, titles, creation dates, and more.

Evernote 4a - Search Syntax

5. Save Frequently Used Searches

If you find yourself performing similar searches repeatedly, you can save your frequently used searches in Evernote. By saving your searches, you can quickly access them from the search suggestions drop-down menu. To save a search, perform the search, then go to Edit > Find > Save Search. Saved searches can be easily modified or deleted.

Evernote 5a - Save Search

6. Fun Tips: Visually Sorting and Finding Notes Based On Location

Evernote automatically tags each note with the location where it was created. You can use the “place:location_name” syntax or the “created in location_name” natural search string to find location-based notes. However, for a more visual and interactive experience, you can use the Atlas feature in Evernote. The Atlas allows you to navigate and explore your notes on a map.

Evernote 6a - Maps

7. More Powerful Tagging System

Tags in Evernote offer a more flexible and powerful way to organize your notes compared to traditional notebooks and stacks. Unlike notebooks, where a note can only exist in one notebook at a time, tags allow you to assign multiple tags to a single note. Additionally, you can create nested hierarchies of tags, providing more flexibility in organizing your notes.

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Evernote 7 - Powerful Tagging System

8. Creating Simple Web Pages from Notes

With Evernote, you can easily turn your notes into simple web pages. Right-click on a note, select “More Sharing,” and choose “Copy Public Link.” This will generate a public link that you can share with others. Any changes you make to the note will be reflected in the web page. You can also use URL shortener services to make the links more user-friendly.

Evernote 8a - Copy Public Link
Evernote 8b - Web Page and Sharing

9. Export Notes to PDF

If you need to share your notes in PDF format, you can use Evernote’s printing feature. In Mac, you can go to File > Print Note and choose “Save as PDF” from the PDF drop-down menu. For Windows users, you may need to install a PDF printer application. Alternatively, you can use online tools that convert web pages to PDF, which is also possible from mobile devices.

Evernote 9a - Print

10. Turning Notes into Quick Presentations

Evernote premium users have the ability to turn their notes into presentations. You can enter the presentation mode in both the desktop and mobile versions of Evernote, but the desktop version offers more options. In presentation mode, you can adjust the font size, change the theme, choose pointer colors, and break your notes into smaller slides.

Evernote 10b - More Control
Evernote 10c - Adding Breaks

11. Keyboard Shortcuts

To boost your productivity, Evernote offers a wide range of keyboard shortcuts. These shortcuts allow you to perform various actions without relying on the mouse. You can access the global shortcuts in Evernote’s preferences menu, and you can find a list of local shortcuts within Evernote. Mac users can also install the CheatSheet app to quickly access and print all available shortcuts.

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Evernote 11a - Keyboard Shortcuts
Evernote 11b - CheatSheet

These are just a few of the many tips and tricks that can enhance your Evernote experience. Give them a try and see how they can help you become more organized and productive. What are your favorite Evernote tips and tricks? Share them in the comments below.

Frequently Asked Questions

Q: Can I use Evernote on multiple devices?
A: Yes, Evernote is available on various devices, including smartphones, tablets, and desktop computers. You can sync your notes across all your devices for seamless access.

Q: Can I collaborate with others on Evernote?
A: Absolutely! Evernote offers collaboration features that allow you to share notes and work together with others in real-time. This is great for team projects and productivity.

Q: Is Evernote secure?
A: Evernote takes security seriously and implements measures to protect your data. However, it’s always a good practice to use strong passwords and enable two-factor authentication for added security.

Q: Can I use Evernote offline?
A: Yes, Evernote has an offline mode that allows you to access your notes even when you don’t have an internet connection. You can continue working and syncing your changes once you’re back online.

Q: Are there any storage limits in Evernote?
A: Evernote offers different storage limits depending on your subscription plan. Free users have a limit on the amount of data they can upload each month, while premium users enjoy higher storage quotas.

Conclusion

Evernote is a powerful tool that can revolutionize the way you organize and manage your digital workspace. By implementing these tips and tricks, you can maximize your productivity and make the most out of Evernote’s features. Take the time to explore each tip and discover how it can streamline your workflow. Start optimizing your Evernote experience today!