Saturday, 13 Jul 2024
Technology

How to AutoFill Custom / Alphabetic Character Lists in Excel

excel autofill alphabet

This tutorial will show you how to easily autofill custom lists, including the alphabet, in Excel. Whether you need to create a list of months, days, or any other sequence of data, Excel’s autofill feature can save you time and effort.

Default Custom Lists

View Custom Lists

  • In the Ribbon, go to the File tab and click Options.
  • In the Options pop-up screen, navigate to the Advanced tab and scroll down to the General group.
  • Choose Edit Custom Lists.

excel options custom lists 2a

Excel provides default custom lists for months and days, both in full and short names. You can view and edit these lists in the Custom Lists window.

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Use a Default Custom List

To autofill with a default custom list, such as months:

  1. Enter January in cell B1 and position the cursor in the bottom-right corner of B1 to get the fill handle.
  2. Drag the fill handle down to Row 12 to get all 12 months in sequential order in Column B.

Create a Custom List and Autofill

Type in a Custom List Directly

In the Custom Lists screen, you can create a list with the letters of the alphabet:

  1. In the Custom lists box on the left, click on NEW LIST.
  2. In the List entries box on the right, enter all list elements (A-Z), separating each entry by comma, space, or line break (ENTER).
  3. Finally, click Add to add the new list.
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add custom list directly 1a

When you do this, the new list of letters will be added to the Custom lists window.

Autofill the Alphabet

Now, Excel can recognize the alphabetic pattern, allowing you to easily autofill the letters A-Z:

  1. Enter the letter A in cell B1 and position the cursor in the bottom-right corner of B1 to get the fill handle.
  2. Drag the fill handle down to Row 26 to get all 26 letters of the alphabet in sequential order in Column B.

Import a Custom List

Another option to add a custom list is to reference cells in a worksheet. Suppose you have departments in cells B2:B8 and want to create a custom list from that range:

  1. Go to the Custom Lists window (File > Options > Advanced > Edit Custom Lists).
  2. Select NEW LIST under Custom lists and click on the icon near the Import button to choose the range of cells.

custom list cells import 1

  1. Select the range containing the new list items (B2:B8) and press ENTER.
  2. Click the Import button.

custom list cells import 3a

Now, the list of departments is stored as a custom list.

Autofill a Custom Series

Now, you can easily autofill the departments list based on one entry:

  1. Enter Marketing in cell B1 and position the cursor in the bottom-right corner of B1 to get the fill handle.
  2. Drag the fill handle down to Row 8 to get all eight departments from your new list in sequential order in Column B.

Frequently Asked Questions

  • Can I create custom lists for other types of data?
  • How can I delete or edit a custom list in Excel?
  • Is it possible to import a custom list from another file?
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Conclusion

Autofilling custom lists in Excel can save you time and enhance productivity. Whether you need to create a list of months, days, or any other sequence of data, Excel’s autofill feature offers a simple and efficient solution. Start using custom lists today to streamline your Excel workflows.

For more information and tutorials related to Excel and other productivity tools, visit Eireview.