Wednesday, 17 Jul 2024
Technology

How to Send a Zip File in Gmail

Sending a large file or folder through Gmail can be challenging, especially when there is a size limit of 25 MB for email attachments. However, you can bypass this limitation by sending the file as a zip file instead of using Google Drive. In this article, we will guide you on how to send a zip file in Gmail on your PC or Mac computer.

Why Send a Zip File in Gmail?

Gmail, Google’s email platform, simplifies various aspects of email, including attachments. Most email services have a maximum file size limit, and if you exceed that limit, you are unable to send the file. However, Gmail takes a different approach. If you attempt to send a file larger than 25 MB, Gmail automatically uploads it to Google Drive and shares it as Drive files instead. While this convenience is beneficial, there can be issues with sharing permissions or recipients’ unfamiliarity with Google Drive.

If you prefer to send larger files as zip files through Gmail, follow these steps:

Steps to Send a Zip File in Gmail

  1. Open the file storage app on your PC or Mac.
  2. Locate the files or folder you want to send and select them.
    • Select files or folder
  3. On a PC, right-click on the selected file or folder, choose “Send to,” and then select “Compressed (zipped) folder” from the dropdown menu. You can rename the file if desired.
    • Right-click and select "Send to" and "Compressed (zipped) folder"
  4. On a Mac, right-click on the selected file or folder and choose “Compress…” from the dropdown menu.
  5. Open Gmail and log into your account.
  6. Compose your email and click the paperclip button at the bottom of the email to attach a file.
    • Click the paperclip button
  7. Locate the zip file you created and select it, then click “Open” to attach the file.
  8. Click “Send” to send the email.
    • Select your zipped folder
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Frequently Asked Questions

Q: What is the maximum file size limit for attachments in Gmail?
A: The maximum file size limit for attachments in Gmail is 25 MB.

Q: Can I send a large file without using Google Drive in Gmail?
A: Yes, you can send a large file or folder by compressing it into a zip file and attaching it to your email in Gmail.

Q: What if the recipient cannot access the files shared via Google Drive?
A: By sending a zip file directly through Gmail, you can ensure recipients can access the files without relying on Google Drive.

Conclusion

Sending a zip file in Gmail allows you to bypass the file size limitations and share larger files or folders easily. By following the steps outlined in this article, you can compress your files or folder on your PC or Mac computer and attach them to your email in Gmail. Remember, this method is useful when recipients may have difficulty accessing shared files on Google Drive or if you prefer a more traditional approach to file sharing.

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