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MGCCC’s Satisfactory Academic Progress Policy

mgccc financial aid

Introduction

Maintaining Satisfactory Academic Progress (SAP) is crucial for students to remain eligible for financial aid. Mississippi Gulf Coast Community College (MGCCC) has established specific standards that recipients must meet to ensure progress toward the completion of their diploma or degree program. In this article, we will explore the SAP policy at MGCCC and understand its significance.

Title IV Financial Aid Satisfactory Academic Progress Policy

Federal regulations mandate that students must make SAP to continue receiving financial aid. The SAP policy at MGCCC encourages students to complete their educational goals in a timely manner. This policy has separate standards from the MGCCC Scholastic Progress Standards and is overseen by the Directors of Financial Aid.

Programs Covered by SAP Standards

The Satisfactory Academic Progress standards apply to the following Title IV federal financial aid programs:

  • Federal Pell Grant
  • Federal Supplement Education Opportunity Grant (SEOG)
  • Federal Work Study
  • Federal Direct Loan Program
  • Federal PLUS Program

Requirements for Students Receiving Federal Financial Aid

To remain eligible for federal financial aid, students must:

  1. Maintain a minimum completion rate for all attempted hours.
  2. Maintain a minimum cumulative grade point average (GPA).
  3. Complete a diploma or degree program before reaching 90 attempted hours.

Eligibility Criteria Based on Attempted Total Hours

Attempted Total Hours Range Cumulative GPA Required Completion Rate % Required
1-6 1.00 50%
7-18 1.50 50%
19-30 1.75 67%
31-41 1.90 67%
42 and above 2.00 67%
  • Academic history, including transfer hours, forgiveness hours, withdrawal hours, incomplete hours, repeated hours, and developmental hours, is reviewed for all financial aid applicants.
  • Attempted hours include all MGCCC and transfer hours in which the student has enrolled.
  • Earned hours include all MGCCC and transfer hours completed with a grade of A, B, C, D, P, or S.
  • The completion rate is calculated as Earned Hours divided by Attempted Hours.
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Maximum Time Frame

Students receiving federal financial aid are required to complete their diploma or degree program within a maximum of 90 attempted hours. This includes transfer hours. Programs that require more than 60 hours may have adjusted maximum time frames on an individual basis.

Treatment of Developmental Courses

Developmental courses are treated the same as other college courses attempted. At the student’s request, a maximum of 15 hours of developmental courses can be excluded from the completion rate and maximum time frame calculations.

Repeated Courses

Repeated courses count as attempted hours in the completion rate and maximum time frame calculations. Students cannot receive financial aid for more than one repetition of a previously passed course. Financial aid also does not cover course repetitions due to failing other coursework.

Pell Grant Lifetime Limit

Students have a lifetime limit of 12 full-time semesters or the equivalent for Pell Grants. The Department of Education tracks this limit through the National Student Loan Database System (NSLDS), and it cannot be appealed to the school.

SAP Policy for Transfer Students

Transfer students must have their official transcripts from all previous colleges forwarded to MGCCC’s Admissions Office for evaluation of transfer credit and SAP compliance. Transfer credit is subject to the same SAP standards as institutional credits. Transfer students will be assigned a SAP status based on this policy, effective from their first term of enrollment at MGCCC.

  • Transfer credit includes all attempted hours, including grades of W, WF, I, and WP.
  • Transfer students who have attempted 15 hours or less at previous institutions and are not compliant with MGCCC’s SAP Policy will be placed on Financial Aid Warning for their first semester.
  • Transfer students who have attempted more than 15 hours at previous institutions and are not compliant with MGCCC’s SAP Policy will be placed on Financial Aid Suspension from their first semester.
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SAP Review and Notification

At the end of each term, academic progress is reviewed to determine compliance with GPA, completion rate, and maximum time frame standards. The following notifications may be given:

  • Students failing to meet GPA and completion rate standards for the first time will be placed on Financial Aid Warning status.
  • Students on Financial Aid Warning who still fail to meet GPA and completion rate standards will be placed on Financial Aid Suspension.
  • Students exceeding the maximum time frame standard will be placed on Financial Aid Suspension.
  • Students will be notified of their SAP eligibility through their MGCCC e-mail account and MGCCC Web Services.

It is the student’s responsibility to be familiar with SAP and monitor their progress each term.

Financial Aid Suspension Appeals

Students placed on Financial Aid Suspension due to extenuating circumstances may appeal this status by completing the Satisfactory Academic Progress Appeal form and submitting supporting documentation and a graduation plan. The Campus Financial Aid Appeals Committee will consider each appeal on its own merit.

  • Appeals must include supporting documentation and a graduation plan.
  • Appeals without supporting documentation will be denied.
  • The appeal decision will be notified to students via e-mail and Web Services.
  • Approved students will be placed on Financial Aid Probation and must meet specific standards during the probationary term to avoid being placed back on Financial Aid Suspension.

Probationary term standards include:

  • Following the approved Academic/Graduation Plan
  • Achieving a 2.0 cumulative GPA
  • Not receiving any withdrawals, failing grades, or incomplete grades
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Students failing to meet the probationary term standards will be placed on Financial Aid Suspension for future semesters.

Frequently Asked Questions

  1. What financial aid programs does MGCCC’s SAP policy apply to?

    • The SAP policy applies to federal financial aid programs such as the Federal Pell Grant, Federal Supplement Education Opportunity Grant (SEOG), Federal Work Study, Federal Direct Loan Program, and Federal PLUS Program.
  2. What is the maximum time frame for completing a diploma or degree program?

    • Students have a maximum of 90 attempted hours (1.5 times the minimum required hours for most MGCCC programs) to complete their program. Transfer hours are included in this maximum time frame.
  3. Are developmental courses included in the SAP calculations?

    • Yes, developmental courses are treated the same as other college courses and are included in the completion rate and maximum time frame calculations. However, students may request to exclude a maximum of 15 developmental course hours from these calculations.
  4. Can students receive financial aid for repeated courses?

    • Financial aid does not cover more than one repetition of a previously passed course. Additionally, financial aid does not cover course repetitions due to failing other coursework.
  5. Is there a lifetime limit for receiving Pell Grants?

    • Yes, students have a lifetime limit of 12 full-time semesters or the equivalent for Pell Grants. This limit is tracked through the National Student Loan Database System (NSLDS) by the Department of Education.

Conclusion

Maintaining satisfactory academic progress is essential for students at Mississippi Gulf Coast Community College who rely on financial aid. Understanding the SAP policy, meeting the established standards, and being proactive in monitoring progress are crucial for students to continue receiving the financial assistance they need to achieve their educational goals.

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