Tuesday, 16 Jul 2024

Understanding – QuickBooks Administrator Permission Needed Message

For QuickBooks users, it is necessary to run the Desktop app using the Windows Administrator account. Failure to comply with this requirement may result in errors and performance issues. This affects the QuickBooks Desktop Pro and impacts the QuickBooks Point of Sale application. If you are also encountering error messages like “QuickBooks Administrator Permission Required” or “QuickBooks Windows Administrator Required,” follow the instructions mentioned in this article to run QuickBooks as an administrator.

Reasons Why QuickBooks Requires Administrator Permissions

A user that is a member of the administrator group can smoothly perform any action in QuickBooks without any issues. However, problems arise when the user does not have administrative rights. QuickBooks requires administrator permissions to perform specific tasks like running QuickBooks database manager and executable tasks. To ensure you are not facing this issue due to incorrect account setup, you need to determine the User Account Type in Windows. If QuickBooks is still displaying an “Administrator Permission Required” error message even after using the Windows admin account, it could be due to the following reasons:

  • The admin account you are using is either damaged or corrupt.
  • Your account does not have the necessary permissions to perform specific tasks.
  • QuickBooks Desktop Pro, Premier, Enterprise, or Point of Sale is not correctly installed on your computer.
  • QuickBooks Database Server Manager is not running on Windows.
  • The Windows user account you are using does not have administrative rights.
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IMPORTANT: Make sure that while installing any version of QuickBooks, you select the option to install it for “All Users.” This will only give users access to the QuickBooks Desktop application and not company file folders and sub-folders.

What to do if QuickBooks is asking for Admin Password?

NOTE: Before proceeding with troubleshooting, exit QuickBooks and open it again. This will restart the QuickBooks Database Server Manager, which sometimes resolves the error. If restarting QuickBooks does not rectify the error, follow the troubleshooting steps below to learn how to open QuickBooks as an administrator.

Solution 1: Run QuickBooks as an Administrator on Windows

For Windows 7

  1. Restart your Windows and log in with an admin account.
  2. Click the Windows Start button and type User Accounts.
  3. Select User Accounts from the top of the list and select Manage Another Account.
  4. Choose the user account that needs admin rights and click Manage Accounts.
  5. Enter the admin password if required, and from under the Users for this Computer tab, click the user account’s name.
  6. Select Properties and from the Group Membership section, select the Admin Group and click OK.
  7. Hit the OK button again to save the changes.

For Windows 8

  1. Log in with an admin account on your Windows 8 computer.
  2. Press the Windows key on your keyboard and type User in the search bar.
  3. Select User Accounts and then click Manage Another Account.
  4. Select the user account you want to provide administrative rights to and click Change the Account Type.
  5. Checkmark the Administrator option and click the Change Account Type option.
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For Windows 10

  1. Click the Windows Start button at the lower-left corner of the screen.
  2. Click Settings and select Accounts.
  3. Select Family and Other Users and then choose the user that needs administrative rights.
  4. Click Change Account Type, and from the Account Type section, select Administrator.
  5. Click OK to save the changes.

IMPORTANT: Make sure to Install the Latest Updates of QuickBooks Desktop and POS to avoid errors related to Windows admin account permissions.

Solution 2: QuickBooks Database Server Manager

Depending on the version of QuickBooks Desktop you are using, you may need to restart the associated QuickBooks Database Server Manager Service.

For QuickBooks Desktop and POS

  1. Press Windows + R key and type services.msc in the Run window.
  2. Press OK and locate any service named QBDB28, QBDB27, QBDB26, QBPOS Database Manager in the list of services.
  3. Right-click the service and select Properties.
  4. Under the General tab, choose Automatic from the Startup Type drop-down list.
  5. Click Apply and OK to save the settings.
  6. Click Stop and then Start from the left pane.
  7. If you are still getting the QuickBooks message “This Action Requires Administrator Permission,” follow the next troubleshooting step.

Solution 3: Turn off User Account Control (UAC) on Windows

Follow the article “Adjust User Account Control Settings on Windows” and disable UAC for detailed instructions.

Solution 4: Reinstall QuickBooks Desktop using the Windows Administrator Account

To begin with this solution, first, take a secure backup of your company file and reinstall the QuickBooks Desktop application using the QuickBooks Clean Install Tool.

  1. Download and install the QuickBooks Tool Hub application. You can download the app from the official QuickBooks website.
  2. Run the Tool Hub program and go to the Installation Issues tab.
  3. Select QuickBooks Clean Install Tool.
  4. Follow the prompts as instructed by the clean install program and get a fresh copy of QuickBooks Desktop installed on your system.
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Frequently Asked Questions

Q: How can I run QuickBooks as an administrator on Windows?
A: To run QuickBooks as an administrator on Windows, follow the steps mentioned in the “Solution 1” section of this article.

Q: Why does QuickBooks require administrator permissions?
A: QuickBooks requires administrator permissions to perform specific tasks like running QuickBooks database manager and executable tasks.

Q: What should I do if QuickBooks is asking for an admin password?
A: If QuickBooks is asking for an admin password, follow the troubleshooting steps mentioned in the “Solution 1” section of this article.

Q: How can I reinstall QuickBooks Desktop using the Windows Administrator Account?
A: To reinstall QuickBooks Desktop using the Windows Administrator Account, follow the steps mentioned in the “Solution 4” section of this article.


If you experience that QuickBooks Desktop is crashing during or after the troubleshooting and the Windows administrator required error message still appears while opening QuickBooks, you can reach out to our team of experts at Eireview. Our certified experts will guide you through each troubleshooting step to eliminate the “QuickBooks Administrator Permission Required” error message.