Sunday, 14 Jul 2024
Technology

Top 21 Workload Management Tools in 2024

Staying on top of people’s schedules, balancing workloads, and avoiding project delays can be challenging. That’s why you need the right workload management tools to streamline your processes and ensure efficient task management. In this article, we will explore the top 21 workload management tools in 2024, comparing their features and benefits.

Best Workload Management Tools Comparison Table

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Let’s dive into the detailed descriptions of each tool to help you find the best workload management solution for your needs.

Teamhood

Capterra score: 5/5 ⭐⭐⭐⭐⭐

Teamhood is the go-to workload management tool for ease of use and flexibility. With Teamhood, you can quickly craft your team schedules and prevent resource contention among your projects. It is best suited for teams larger than 5 people, as it can handle larger amounts of data and is designed with larger groups in mind.

Key Features:

  • Workload management
  • Projects and portfolio
  • Dependency management
  • Powerful Kanban system
  • Time tracking
  • Budget and cost tracking

Pros:

  • Robust project management solution
  • Best-in-class Kanban board
  • Hourly rates and cost tracking merged with time tracking
  • Efficient team collaboration features

Cons:

  • Some popular integrations require a no-code platform like Zapier
  • No desktop app

Price: Free for unlimited users.

Jira

Capterra score: 4.4/5 ⭐⭐⭐⭐

Jira is the standard IT Agile tool for software engineering and similar activities. While Jira is not a native workload management software, a plugin download is available from 3rd parties to compensate for that. It offers a straightforward user interface and experience, making it easy to use and track user stories, Epics, and other tasks. It also offers customization, workflow automation, and JQL.

Key Features:

  • Ability to download plugins
  • Epics and Stories
  • Sprints
  • Backlog

Pros:

  • Well-known tool
  • Can be deployed on-premises
  • Agile focused

Cons:

  • No native workload management
  • Does not support custom work hours
  • Limited to Agile methods

Price: Starts at $7.5 per user/month.

MS Project

Capterra score: 4.4/5 ⭐⭐⭐⭐

MS Project is one of the most well-known workload management tools on the market. It is mainly focused on experienced project managers who require project planning and scheduling. With its intuitive design and extensive array of options and tools, MS Project is crafted for comprehensive project management, making it well-suited for program managers and experienced professionals in the field.

Key Features:

  • Gantt Chart
  • Work breakdown schedule
  • Resource management

Pros:

  • Powerful
  • Well-known in the market

Cons:

  • Complex to use
  • Limited collaboration features
  • Expensive licensing

Price: Starting at $10 per user/month.

Trello

Capterra score: 4.5/5 ⭐⭐⭐⭐

Trello is a lightweight Kanban board with a timeline view that can be used as a team workload management tool. It employs boards, cards, and lists for project management, offering a range of features. Trello is great for small teams or projects, but it can get cluttered quickly with more complex work.

Key Features:

  • Kanban Board
  • Item cards
  • Automation

Pros:

  • Simple Kanban Board
  • Free
  • Automation

Cons:

  • Limited and gets cluttered fast
  • Not suitable for larger teams or projects
  • No dedicated workload view or work hour tracking

Price: Free or starting at $5 per user/month.

Monday.com

Capterra score: 4.6/5 ⭐⭐⭐⭐

Monday.com is a robust work management solution that can be configured to various use cases. It offers a significant number of integrations and automation. However, it can be pricey, especially for smaller businesses or teams. Users who are not familiar with work management tools or project management methodologies may experience a learning curve.

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Key Features:

  • List view
  • Automation
  • Integrations

Pros:

  • Robust tool
  • Many integrations
  • Native automation engine

Cons:

  • Limited workload view
  • No custom work hours
  • Takes time to set up

Price: Starting at $10 per user/month.

Asana

Capterra score: 4.5/5 ⭐⭐⭐⭐

Asana is an easy-to-use Kanban, List, or Timeline tool for projects and tasks. It offers a dedicated yet limited workload view. While it is easy to learn and start, it may lack advanced features compared to other project management tools.

Key Features:

  • Kanban Board
  • Workload view
  • Project updates

Pros:

  • Project-focused
  • Simple to start

Cons:

  • No custom work hours
  • Limited workload view
  • Expensive

Price: Free or starting at $15 per user/month.

Wrike

Capterra score: 4.3/5 ⭐⭐⭐⭐

Wrike is a project management tool with a good Gantt chart and related features. It allows you to create milestones, manage dependencies, and reschedule tasks in bulk via a drag-and-drop interface. However, it may take more time to learn compared to other options.

Key Features:

  • Gantt Chart
  • Projects
  • Workload view

Pros:

  • Good and flexible Gantt Chart
  • Dependency management
  • Collaboration features

Cons:

  • Takes time to learn
  • Complicated workload view
  • No custom work hours

Price: Free or starting at $10 per user/month.

Eylean Board

Capterra score: 4.8/5 ⭐⭐⭐⭐

Eylean Board is a visual Kanban board focused on various aspects of task management. It offers a flexible structure and essential Kanban system features for medium to large-sized teams. It has all the necessary features such as Swimlanes, WIP limits, Row limits, Sub-statuses, lead and cycle time, CFD chart, and even burn down. Eylean also has a native time tracker and Azure DevOps integration.

Key Features:

  • Kanban Board
  • Swimlanes
  • Timeline
  • Time tracking

Pros:

  • Very flexible Kanban structure
  • Native time tracking

Cons:

  • No dedicated workload view, a timeline must be used instead
  • Windows only

Price: Starting at $7 per user/month.

Scoro

Capterra score: 4.6/5 ⭐⭐⭐⭐

Scoro is a solution between a traditional ERP system and task management software. It can cover a broad range of use cases via modular features. It is well-suited for small or medium companies but may take some time to set up and can become expensive due to modular pricing.

Key Features:

  • Modular features
  • Project management
  • Accounting

Pros:

  • Can cover a broad range of use cases
  • Suited for small or medium companies

Cons:

  • Time-consuming setup
  • Can become expensive due to modular pricing

Price: Starting at $20 per user/month.

ClickUp

Capterra score: 4.7/5 ⭐⭐⭐⭐

ClickUp is a fully-featured solution with many more features in other areas. It is like a mini-ERP, which means it is complex and may not be as intuitive or user-friendly as you prefer. Using ClickUp may require a significant time investment to fully leverage its capabilities.

Key Features:

  • Project management
  • Workload management system
  • Docs
  • Integrations

Pros:

  • Many features
  • Good pricing
  • Good for small businesses

Cons:

  • Takes time to set up
  • Complex to use and introduce to the team
  • Bugs and performance issues

Price: Free or starting at $5 per user/month.

Teamwork

Capterra score: 4.5/5 ⭐⭐⭐⭐

Teamwork is a good workload management app for daily collaboration. It can be used for task and team management. However, it may lack in the project management area, and some users have found the navigation to be challenging. Furthermore, the software lacks a user-friendly mobile interface.

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Key Features:

  • Team collaboration
  • Task lists
  • Workload view

Pros:

  • Simple to use
  • Has a free plan for small teams
  • Good collaboration features

Cons:

  • Not suited for larger or more complex projects
  • No custom work hours
  • Limited project management features

Price: $13 per user/month.

Proofhub

Capterra score: 4.5/5 ⭐⭐⭐⭐

Proofhub is content and marketing resource management software. It has flexible content pages and some fundamental project/task management features. It is good for small teams. Teams can easily check and handle their workload to ensure tasks are evenly spread out. Workload management is a report, not a full feature.

Key Features:

  • Content pages
  • Annotations
  • Collaboration
  • Time-tracking capabilities

Pros:

  • Flexible content structure for documentation
  • Company home pages
  • Good for collaboration
  • Flat pricing

Cons:

  • The workload is only a report, not a fully featured product area
  • Can be costly for an early start
  • Takes time to set up

Price: Starting at $50 per month.

Zoho Projects

Capterra score: 4.2/5 ⭐⭐⭐⭐

Zoho Projects offers a suite of tools for seamless team communication and collaboration. It supports planning, scheduling, and report customization. With features like group chats, virtual meetings, and task management capabilities, it supports effective remote work. While praised for its user-friendly interface and affordability, its full potential is unleashed when integrated into the broader Zoho ecosystem.

Key Features:

  • Team collaboration
  • Multiple views for task lists
  • Workload view

Pros:

  • Invoicing
  • Integrations
  • Free version available

Cons:

  • No custom work hours
  • Limited task classification available

Price: Business plans start at $5 per user/month.

Podio

Capterra score: 4.3/5 ⭐⭐⭐⭐

Podio is more of a CRM software than a management tool but still encompasses some functionalities. It has a free version available. While it may not have a dedicated workload management view, it offers flexible features and native CRM capabilities.

Key Features:

  • CRM
  • Kanban Board
  • Customizable forms/items

Pros:

  • Native CRM
  • Flexible

Cons:

  • Does not have a workload management view
  • A bit outdated GUI
  • Lacks essential project management features such as Gantt

Price: Free or starting at $7 per user/month.

Bitrix24

Capterra score: 4.1/5 ⭐⭐⭐⭐

Bitrix24 offers many features ranging from video calling to CRM and employee resource management. It serves as a Kanban solution to enhance CRM capabilities and offers effective communication with clients and colleagues. Track the status of tasks and view summaries for clearer insight into the lead pipeline.

Key Features:

  • CRM
  • Project management
  • Video calling
  • Documents

Pros:

  • Well-featured
  • Free version for small teams

Cons:

  • Features are rather limited for professional use cases
  • Can become quite complex
  • Legacy GUI

Price: Free or starting at $39 for 5 users/month.

OpenProject

Capterra score: 4.3/5 ⭐⭐⭐⭐

OpenProject is a project management solution with features like BIM integration. It offers functionalities for everyday project management as well as portfolio management. It’s straightforward to use, sporting features like work packages, Agile backlogs, bug tracking, and a Gantt chart.

Key Features:

  • BIM integration
  • Portfolio
  • Kanban Board

Pros:

  • Well-suited for construction projects
  • BIM integration
  • Good project management focus

Cons:

  • Takes time to learn
  • The BIM module is an additional purchase

Price: Self-hosted free, cloud starting at $8.5 per user/month.

Breeze

Capterra score: 4.2/5 ⭐⭐⭐⭐

Breeze is a simple tool for freelancers or small teams working remotely. While it has workload features, the GUI could use some refreshments. Overall, it offers essential project management features and includes a workload view.

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Key Features:

  • Kanban board
  • Timeline
  • Workload management
  • Task management

Pros:

  • Simple tool
  • Has essential PM features
  • Includes workload view

Cons:

  • UX could be better
  • Limited reporting options
  • No custom work hours

Price: Starting at $5 per user/month.

Planner

Capterra score: 4.1/5 ⭐⭐⭐⭐

Planner is a native Microsoft tool for simple task management. It is well integrated into MS Teams and can be used as a checklist or Kanban board to organize and track tasks/workload. However, workload management is a workaround rather than a dedicated feature.

Key Features:

  • Kanban board
  • Task list
  • Assignments

Pros:

  • Integrated into MS Teams
  • Simple interface

Cons:

  • No project management features
  • No workload management view
  • Becomes limited quickly

Price: Included in Office365 subscription starting at $12 per user/month.

Clarizen One

Capterra score: 4.2/5 ⭐⭐⭐⭐

Clarizen One is one of the mature tools in the market with a lot of project management and workload management features. It offers good reporting and dedicated resource management views. However, it has a complex GUI and may take time to start using and onboard users. Reports of slow support and non-transparent pricing have been raised.

Key Features:

  • Good reporting
  • Dedicated resource management views
  • Custom work hours

Pros:

  • Well-featured
  • Fits for professional use

Cons:

  • Complex GUI
  • Takes time to start using and onboard users
  • Already outdated UX and product
  • Reports of slow support
  • Non-transparent pricing

Price: Not available publicly

Redmine

Capterra score: 4.1/5 ⭐⭐⭐⭐

Redmine is one of the older tools but offers many features and plugins. It can be extended by installing a workload management plugin for this special case.

Key Features:

  • Project management
  • Plugins
  • Task management
  • Time management
  • Workload management

Pros:

  • Plugins for extending the product
  • Core project management features
  • Flexible

Cons:

  • Considered a legacy product
  • Complicated GUI
  • Takes time to set up
  • High price

Price: Starting at $29 per user/month.

Toggl Plan

Capterra score: 4.5/5 ⭐⭐⭐⭐

Toggl Plan is a colorful and simple tool for generic management. It is designed with a user-friendly interface, offering features like one-click timers, project tracking, and in-depth reports. It has early stages of workload features to plan people’s time over the timeline. However, it does not have a dedicated workload view.

Key Features:

  • Timeline
  • Tasks list
  • User task timeline
  • Teams

Pros:

  • Nice design
  • Simple to start and use

Cons:

  • Features not suitable for professional project management
  • No dedicated workload view
  • No custom work hours

Price: Starting at $8 per user/month

Summary

All the workload management tools mentioned in this list have their respective strengths and cater to specific users. Whether you need versatility, simplicity, or industry-specific features, there is a tool for everyone. However, for the most customizable and adaptable solution, Teamhood stands out as the clear choice.

Teamhood offers:

  • Fully customizable and adaptable features
  • Cost tracking, time tracking, custom work hours, and a dedicated workload view among your projects
  • Dashboards and performance reporting, time sheets
  • Powerful Kanban Swimlanes, WIP Limits, Commitment points, Classes of service
  • Best-in-market visualization of complexity (highest amount of information on one screen)
  • Wide adaptivity
  • Rich item details
  • Efficient collaboration on items
  • And more!

In conclusion, finding the best workload management tool is crucial for managing your projects and teams efficiently. Consider your specific requirements and choose the tool that best fits your needs.