One of the functions that sets SharePoint apart is its powerful document management capabilities. While SharePoint is a versatile platform with many features, it truly shines as a file storage and collaboration tool. Many users are already familiar with organizing files in folders on their personal and work computers, so leveraging the use of folders in SharePoint can help facilitate software adoption and meet users where they are in their technology journeys. In this article, we will explore how to create a folder in SharePoint and make the most of this essential feature.
Permissions Required to Create a New Folder
Before we dive into the steps, it’s important to understand the necessary permissions to create a new folder in SharePoint. Across all versions of SharePoint, users will need at least Contribute permissions to the document library in which they want to create a folder. By default, folder creation is turned on in SharePoint. However, if you don’t see the option to create folders, it’s possible that your administrator or site owner may have disabled it or adjusted your capabilities.
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How to Create a Folder in Modern SharePoint
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If your SharePoint site is built on SharePoint Online (Office 365) or SharePoint Server 2019, you can easily create a folder in the modern SharePoint interface. Here’s how:
- In the document library where you want to create the folder, click on the “+ New” dropdown button.
- From the dropdown menu, select “Folder.”
- Enter the desired name for your new folder and click the “Create” button.
- Your newly created folder will now appear in the SharePoint document library view.
It’s worth noting that folders in SharePoint can be nested inside one another. To create a folder inside another folder, make sure you are inside the parent folder before creating the new child folder. The breadcrumb navigation will indicate your current location in the folder hierarchy.
How to Create a Folder in Classic SharePoint
If your SharePoint site is built on SharePoint Online (Office 365), SharePoint Server 2019, 2016, or 2013, you can create a folder in the classic SharePoint interface. Here’s how:
- Within the document library where you want to create the folder, select the “Files” tab in the ribbon.
- Click on the “New Folder” icon.
- In the popup window, enter a name for your new folder.
- Optionally, you can invite specific users to have access to the folder by clicking on the “Invite People” link.
- Once you have filled in the necessary information, click the “Create” button.
- The newly created folder will now be visible in your document library, ready for you to start working within.
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Just like in modern SharePoint, you can nest folders inside one another by ensuring you are inside the intended parent folder before creating the new child folder. The breadcrumb navigation will help you keep track of your location in the library’s hierarchy.
Still Not Sure How to Create a Folder in SharePoint?
If you’re still unsure about how to organize your files and folders effectively in SharePoint, or if you want to explore the benefits of going folderless, IncWorx is here to help. We offer consulting services tailored to your specific needs and budget. With options ranging from two hours to two days, we can assist you in making the most of SharePoint without the need for long-term contracts or excessive expenses. Click here to learn more about our pay-as-you-go consulting services!
Remember, using folders in SharePoint can greatly enhance your document management capabilities. Whether you’re using the modern or classic interface, creating folders is a straightforward process that empowers you to keep your files organized and accessible. So go ahead, start creating folders in SharePoint and enjoy the benefits of a well-structured and efficient document management system.
Nguồn: https://eireview.org
Danh mục: Technology